Category

Guidelines

Education, Training & Development (individual)

• Professional development expenses paused, except pre-approved co/presenting, professional association office holder, or job-required licensure/certification/training.
• Encourage use of internal learning and coaching opportunities (e.g., SAIE Conference, LinkedIn Learning).

Professional Association Memberships

• Prioritize memberships required by job duties or offering critical resources/discounts.
• Staff should seek all discounts; then consult with SALT representative.
• Not all membership requests will be approved.
• Consult with other colleagues in SAIE to determine if a professional membership already exists to reduce duplication.

Staff Appreciation Meals

• Gifts for employees are not permitted using SAIE/HRE/HCC funds.
• SALT members can assist with meals using departmental meal cards using DU Dining meal swipes.

Staff Recognition Life Events

• Gifts for employees are not permitted using SAIE/HRE/HCC funds.
• Individuals may contribute to personal gifts.

Staff Departmental Training/Retreats

• Up to 2 meals/year per staff member for events over 2 hours during mealtimes.
• One meal is limited to a maximum of $25/person including gratuity.
• Light meals for divisional events like Community Voices and Winter Conference.
• Refreshments should rarely be provided during meetings.

Departing Staff (Not Retiring) including Graduating students

• Gifts for employees are not permitted using SAIE/HRE/HCC funds.
• Meals allowed within Staff Appreciation Meals using meal swipe card.
• Whenever possible coordinate staff departure recognition with an end of quarter or year event (e.g., GRAD-itude Toast).

Staff Apparel, Nametags, Swag

• Use existing stock or forego new purchases for both students and staff.
• New nametags for current employees will not be ordered while the division explores less expensive and reusable nametags.

Gratuity

• 20% max for served/ meals/services
• 10% max for pick-up/delivered meals/goods.
  An acknowledgement that some restaurants/delivery services have a fixed
  fee or minimum gratuity based on party size.

Position Recruitment

• All positions must be approved by the Central DU Budget Office for re/hire.
• Use pre-paid DU Recruiting advertising and job boards for postings.

• Initial and 1^st round screenings via Zoom/Teams.
• SALT approval needed for finalist interview expenses.
• All recruitment costs are the hiring department’s responsibility.

Relocation Allowance

/ Signing Bonus

• Relocation assistance and/or signing bonuses, per DU Policy, must be approved in parallel with the job posting. No new relocation or signing bonus should be requested during salary offer phase.

*HRE has a separate policy for staff required to live on campus.

Technology

• Technology is managed by DU IT in partnership with SAIE, HRE or HCC.
• One workstation per role or staff member (laptop or desktop, peripherals, 1 monitor, docking station if needed).
• DU IT Software catalog to be referenced for software needs.
• Additional job-required software can be purchased with SALT leader approval, pending DU IT Technology and Procurement Reviews.
• Workstation replacement cycles to >= 4 years.

Furniture & Decor

• Furniture requests must be part of a department's budget development process.
• Reuse available furniture whenever possible.
• Decorations are not to be purchased.
• Off-cycle purchases require SALT member approval and are pending funding and DU Architect approval.

Office Supplies

• Use Staples or Amazon business for corporate discounts.
• Essential supplies only.
• Departments coordinate their own bulk orders for savings and track Pcard spending by office/event/meeting/conference.

Printing/copies

• Minimize hard copies; encourage digital sharing.
• Print B&W and double-sided by default.
• Focus on email, social media, and digital communications.