Submission Deadlines
- Submit all PCard reports via Pioneer Travel & Expense no later than five (5) business days after the first day of the following month
- Pioneer Travel & Expense (Concur) is accessible on my.du.edu
Important Reminders
- PCard reports default to your compensation org. You need to manually allocate individual expenses to the correct orgs so your PCard expenses are recorded against the correct budget
- Submit only one (1) report per month for non-travel expenses
- Please note that cardholders with outstanding expenses over 60 days will have their PCard deactivated for a minimum of three months
- All expenses not submitted after 90 days will be reported as taxable income to the PCard holder per IRS regulations
Travel Expense Reports
- Your report should include all charges (e.g., airfare, hotel, conference registration, etc.) associated with your trip
- Submit a separate report per trip for your travel expenses
- Travel expense reports must be submitted within 10 business days of returning from your trip
Registered Student Organizations (RSOs)
- Don’t use your staff PCard to make purchases for any student group, including University Student Government (USG)
- All RSO purchases need to be approved through Crimson Connect
- Contact the BODR team if you deviate from this protocol