Click on the following link to download a copy of SAIE’s job description for permanent, benefitted, appointed positions: APPOINTED Job Description Template
Key definitions to know for your Job Description
Exempt vs Non-Exempt
| Exempt employees paid on a monthly salary basis, not eligible for overtime. Non-Exempt employees are paid on a biweekly, hourly basis, and eligible for overtime. These employees’ clock in and out using Kronos/Pioneer Time. Can be benefitted or non-benefitted. |
Appointed vs Non-Appointed
| Appointed employees are benefitted, and the positions are included in a departments’ recurring budget. Can be exempt or non-exempt. Non-appointed employees are not benefited and may not exceed 1000 hours in a 12-month period. Hours start January 1st. These employees are considered temporary and paid from non-recurring funds. |
Part-time vs 1000 hr.
| A true part-time employee would be appointed, benefited, with a fractional FTE (e.g., .75) in a departments base budget. A 1000 hr. employee is considered a temporary position, non-benefitted, and non-exempt. |
Position Summary | A brief summary of the position and the primary responsibilities. It should not restate information in “Essential Functions” section.
Include this language- This position summary is not designed to capture all activities, duties, or responsibilities required for this position. Responsibilities may change or new ones may be assigned at any time. |
Essential Functions | Essential functions define the responsibilities an employee will spend most of their time completing. Essential functions are critical to the position. List in order of importance. This should not be a comprehensive list of tasks, 4-7 total.
There is a character limit of 4500 in PageUp, if this section exceeds the limit a Business Officer will contact you to edit. |
Knowledge, Skills, and Abilities | KSA outlines the Knowledge, Skills, and Abilities used to perform the role. List 5-8 total.
Knowledge-theoretical, quantifiable-education or experience. e.g., knowledge of higher education systems Skill- practical, quantifiable- learned or acquired through practice. e.g., MS office, PowerPoint presentations Ability-natural or innate, difficult to quantify- ability to perform skill. e.g., attention to detail, organization, critical thinking |
Required Qualifications (Education, Experience) | Required qualifications should relate to the Essential Functions. Without these required qualifications an employee could not do the role. Keeping required qualifications broad will create a wider, more inclusive applicant pool. e.g., “knowledge of enterprise resource planning systems” (broad), not “knowledge of banner” (narrow) |
Preferred Qualifications (Education, Experience) | Ideal, but not necessary to perform the position. Must relate to essential functions.
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Check your job description for inclusive language in Word
1. Click on the “Review” tab along the top menu
2. Find “Spelling and Grammar” on the left
OR
Note: Make sure “Spelling and Grammar” is selected from the drop-down menu
3. Click the green check mark OR the Editor blue pencil to open the Editor menu. One of the categories under “Refinements” is Inclusiveness.
Example of results:
